Purchasing and Contracts
Overview
The SJC Purchasing Department administers the activities for the procurement and contracting of goods, services and construction required for the County, in accordance with the SJC Purchasing Policy and all applicable laws. These activities include sourcing, solicitations, negotiating and administrating contracts, issuing and maintaining Purchase Orders, administering the P-Card Program, as well as managing and disposing of County surplus.
Meetings
Upcoming Meetings
Meetings
Upcoming
2025
9am
EVALUATION MEETING FOR RFP NO: 2315; DEVELOPMENT OF AFFORDABLE HOUSING LOTS IN WEST AUGUSTINE
St. Johns County Administration Building; Aviles Conference Room
EVALUATION MEETING FOR RFP NO: 2315; DEVELOPMENT OF AFFORDABLE HOUSING LOTS IN WEST AUGUSTINE
July 31 | 9am
St. Johns County Administration Building; Aviles Conference Room
500 SAN SEBASTIAN VW
SAINT AUGUSTINE, 32084
The purpose of the meeting is to announce individual evaluator scores and the total score for all Respondents. Additionally, if a shortlist is provided for in the RFP, the determination of such shortlist shall be made at this meeting. If no shortlist is provided for in the RFP, the determination shall be made if additional presentations/interviews are needed, or if recommendation to award shall be made.
Meeting Agenda:
• Call meeting to order
• Public comment – Please limit speaking time to three minutes per speaker
• Instructions to Evaluators
• Announcement of Evaluator Scores
• Discussion on Shortlist Presentations/Interviews
• Discussion of Recommendation for Award
• Adjourn
If a person decides to appeal any decision made with respect to any matter considered at the meeting, he/she will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which such record includes the evidence upon which the appeal is made.
NOTICE TO PERSONS NEEDING SPECIAL ACCOMMODATIONS AND TO ALL HEARING IMPAIRED PERSONS: In accordance with the Americans with Disabilities Act, persons needing a special accommodation to participate in the proceedings should contact ADA Coordinator at (904) 209-0650 or visit St. Johns County Facilities Management, 2416 Dobbs Rd, St. Augustine, Florida 32086. For hearing impaired individuals: Telecommunication Device for the Deaf (TDD): Florida Relay Service: 1-800-955-8770, no later than 5 days prior to the date of the meeting.
1pm
SHORTLIST DISCUSSIONS EVALUATION MEETING FOR RFQ NO. 2287 CONSTRUCTION ENGINEERING & INSPECTION (CEI) SERVICES FOR SR 16 WIDENING IMPROVEMENTS
St. Johns County Administration Building; Aviles Conference Room
SHORTLIST DISCUSSIONS EVALUATION MEETING FOR RFQ NO. 2287 CONSTRUCTION ENGINEERING & INSPECTION (CEI) SERVICES FOR SR 16 WIDENING IMPROVEMENTS
July 31 | 1pm- 3:30pm
St. Johns County Administration Building; Aviles Conference Room
500 SAN SEBASTIAN VW
SAINT AUGUSTINE, 32084
The County shall hold discussions with the shortlisted, top Three (3) ranked firms under the above RFP. The discussions shall be closed to the public, but will be recorded in accordance with public records laws. At the conclusion of the discussions a public evaluation meeting will be held to announce the evaluator scores for the discussions, the updated total scores, and the final ranking of Respondents. The evaluation meeting will be conducted in accordance with all applicable provisions of the Florida Sunshine Laws.
Schedule for Discussions:
THURSDAY JULY 31, 2025
01:00PM to 01:30PM Eisman & Russo, Inc
01:45PM to 2:15PM GAI Consultants, Inc
2:30PM to 3:00PM Volkert, Inc
3:15PM To 3:30PM Public Evaluation Meeting
Evaluation Meeting Agenda:
• Call meeting to order
• Public comment – Limited to three minutes per speaker
• Explanation of Process
• Announcement of Scores and Rankings
• Adjourn
If a person decides to appeal any decision made with respect to any matter considered at the meeting, he/she will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which such record includes the evidence upon which the appeal is made.
NOTICE TO PERSONS NEEDING SPECIAL ACCOMMODATIONS AND TO ALL HEARING IMPAIRED PERSONS: In accordance with the Americans with Disabilities Act, persons needing a special accommodation to participate in the proceedings should contact ADA Coordinator at (904) 209-0653 at the Facilities Maintenance Department, 2416 Dobbs Rd, St. Augustine, Florida 32086. For hearing impaired individuals: Telecommunication Device for the Deaf (TDD): Florida Relay Service: 1-800-955-8770, no later than 5 days prior to the date of the meeting.
Mission Statement
To provide for fair, equitable and competitive procurement, maximize the value of public funds, and to provide safeguards for maintaining a procurement system of quality and integrity.
Doing Business with SJC
The St. Johns County Purchasing and Contracts Department fosters participation by all qualified suppliers for goods, services and construction that may be used by the County. Selling to St. Johns County is not as difficult as you may envision. Some helpful hints to a business interested in selling include:
- The Bid Proposal Form in the Invitation for Bid must be signed by an authorized person with the authority to legally bind the Bidding Firm.
- Written quotations must be signed by an authorized member of the Firm, when required.
- Bid Security must accompany your bid when required by the Invitation to Bid.
- Supporting literature (if required) must accompany bid documents.
- Items must be delivered exactly as bid by awarded Bidder.
- Immediately contact the Purchasing Department to clarify any questions you may have.
Services
The SJC Purchasing Policy was adopted by the BOCC via SJC Ordinance #2022-22, and amended by SJC Ordinance #2024-21. This Policy governs the procurement and contracting for goods, services and construction for St. Johns County BOCC.
Purchasing PolicyThe SJC Purchasing Department posts all Formal and Informal Solicitations to Demandstar. The list of Active Solicitations is available at the link below, and by clicking View Open Bids on the following page.
Active SolicitationsIn an effort to maximize the recovery of money invested in County owned surplus property, the County has signed an agreement with Great Expectations Auction Company, LLC. This firm maintains a webpage dedicated to St. Johns County surplus property listings that are available for sale to the public.
SJC Surplus Auctions