Purchasing and Contracts

Overview

The St. Johns County Purchasing and Contracts Department conducts the procurement and contracting activities for goods, services, and construction in accordance with the SJC Purchasing Policy, and all applicable laws. Purchasing staff are responsible for facilitating formal and informal procurements, drafting, negotiating, and administering contracts. As well as approving, issuing and maintaining purchase orders, administration of the County’s P-Card Program and disposition of County surplus.

Upcoming Meetings

Meetings

Sept. 12
9am
RFQ NO: 1893; Countywide Bridge and Box Culvert Safety Maintenance and Repair Services – Public Evaluation Meeting

St. Johns County Administration Building; Aviles Conference Room

RFQ NO: 1893; Countywide Bridge and Box Culvert Safety Maintenance and Repair Services – Public Evaluation Meeting
September 12 | 9am

St. Johns County Administration Building; Aviles Conference Room

500 SAN SEBASTIAN VIEW
ST. AUGUSTINE, 32084

Add to Calendar September 12, 2024 9:00 am America/New_York
1893 Evaluation Meeting Agenda
July 11
12:15pm
RFQ NO: 1900; DESIGN OF NEW LIBRARY AT NORTHEAST COMMUNITY PARK – EVALUATION MEETING

St. Johns County Administration Building; County Training & Education Center

RFQ NO: 1900; DESIGN OF NEW LIBRARY AT NORTHEAST COMMUNITY PARK – EVALUATION MEETING
July 11 | 12:15pm

St. Johns County Administration Building; County Training & Education Center

500 SAN SEBASTIAN VIEW
ST. AUGUSTINE, 32084

Add to Calendar July 11, 2024 12:15 pm America/New_York
RFQ 1900 AGENDA
June 27
2:30pm
RFQ NO: 1900; DESIGN OF NEW LIBRARY AT NORTHEAST COMMUNITY PARK – EVALUATION MEETING

St. Johns County Administration Building; Aviles Conference Room

RFQ NO: 1900; DESIGN OF NEW LIBRARY AT NORTHEAST COMMUNITY PARK – EVALUATION MEETING
June 27 | 2:30pm

St. Johns County Administration Building; Aviles Conference Room

500 SAN SEBASTIAN VIEW
ST. AUGUSTINE, 32084-8686

Add to Calendar June 27, 2024 2:30 pm America/New_York
RFQ 1900 AGENDA
May 16
9am
RFP 1796; Appraisals & Appraisal Related Services – Evaluation Meeting

St. Johns County Administration Building; Aviles Conference Room

RFP 1796; Appraisals & Appraisal Related Services – Evaluation Meeting
May 16 | 9am

St. Johns County Administration Building; Aviles Conference Room

500 San Sebastian View
St. Augustine, 32084

Add to Calendar May 16, 2024 9:00 am America/New_York
RFP 1796; Evaluation Meeting Agenda
May 14
9am
RFQ NO. 1783; Porpoise Point Shoreline Stabilization – Evaluation Meeting

St. Johns County Administration Building; Aviles Conference Room

RFQ NO. 1783; Porpoise Point Shoreline Stabilization – Evaluation Meeting
May 14 | 9am

St. Johns County Administration Building; Aviles Conference Room

500 San Sebastian View
St. Augustine, 32084

Add to Calendar May 14, 2024 9:00 am America/New_York
May 10
9am
RFQ 1710; Design-Build Services for Fire Station #23 and Sheriff’s Operation Center – Shortlist Presentations of Technical Proposals and Evalutation Meeting

St. Johns County Administration Building; Training Room

RFQ 1710; Design-Build Services for Fire Station #23 and Sheriff’s Operation Center – Shortlist Presentations of Technical Proposals and Evalutation Meeting
May 10 | 9am

St. Johns County Administration Building; Training Room

500 San Sebastian View
St. Augustine, 32084

The County will hear presentations of Technical Proposals from the three (3) ranked Respondents under this
RFQ. The scores of the presented Technical Proposals shall be announced at the public evaluation meeting to
announce the evaluator scores, the updated total scores, and the final ranking of Respondents. The evaluation
meeting will be conducted in accordance with all applicable provisions of the Florida Sunshine Laws.
Presentation Schedule (Time Slot Determined at Random)
Friday, May 10, 2024
 9:00 AM EDST – Auld & White Construction, LLC
 10:00 AM EDST – DiMare Construction Co.
Presentations are not open to the public, but will be recorded in accordance with Florida Statute 286.
The recordings of the presentations will be available for public record in accordance with Florida Law.
Public Evaluation Meeting
Friday, May 10, 2024
 11:00 AM EDST – Public Evaluation Meeting
Evaluation Meeting Agenda:
 Call meeting to order
 Public comment – Limited to three minutes per speaker
 Explanation of Process
 Announcement of Scores and Rankings
 Adjourn
If a person decides to appeal any decision made with respect to any matter considered at the meeting, he/she
will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the
proceedings is made, where such record includes the evidence upon which the appeal is made.
NOTICE TO PERSONS NEEDING SPECIAL ACCOMMODATIONS AND TO ALL HEARING-IMPAIRED
PERSONS: In accordance with the Americans with Disabilities Act, persons needing a special accommodation
to participate in the proceedings should contact ADA Coordinator at (904) 209-0652 at the County Administration
Building, 500 San Sebastian View, St. Augustine, Florida 32084. For hearing impaired individuals:
Telecommunication Device for the Deaf (TDD): Florida Relay Service: 1-800-955-8770, no later than 5 days prior
to the date of the meeting.

Add to Calendar May 10, 2024 9:00 am America/New_York The County will hear presentations of Technical Proposals from the three (3) ranked Respondents under this RFQ. The scores of the presented Technical Proposals shall be announced at the public evaluation meeting to announce the evaluator scores, the updated total scores, and the final ranking of Respondents. The evaluation meeting will be conducted in accordance with all applicable provisions of the Florida Sunshine Laws. Presentation Schedule (Time Slot Determined at Random) Friday, May 10, 2024  9:00 AM EDST – Auld & White Construction, LLC  10:00 AM EDST – DiMare Construction Co. Presentations are not open to the public,…
1710 Tech Proposal Presentations & Eval Mtg Agenda (REVISED)

Mission Statement

To provide for fair, equitable and competitive procurement, maximize the value of public funds, and to provide safeguards for maintaining a procurement system of quality and integrity.

Doing Business with SJC

The St. Johns County Purchasing and Contracts Department fosters participation by all qualified suppliers for goods, services and construction that may be used by the County. Selling to St. Johns County is not as difficult as you may envision. Some helpful hints to a business interested in selling include:

  • The Bid Proposal Form in the Invitation for Bid must be signed by an authorized person with the authority to legally bind the Bidding Firm.
  • Written quotations must be signed by an authorized member of the Firm, when required.
  • Bid Security must accompany your bid when required by the Invitation to Bid.
  • Supporting literature (if required) must accompany bid documents.
  • Items must be delivered exactly as bid by awarded Bidder.
  • Immediately contact the Purchasing Department to clarify any questions you may have.

Services

Active Solicitations

SJC Purchasing posts formal and informal solicitations to Demandstar.

Active Solicitations
Surplus Property Sales

In an effort to maximize the recovery of money invested in County owned surplus property, the County has signed an agreement with Great Expectations Auction Company, LLC. This firm maintains a webpage dedicated to St. Johns County surplus property listings that are available for sale to the public.

SJC Surplus Auctions
Purchasing Policy

Purchasing Policy was adopted by the BOCC under ordinance #2022-22 and governs the procurement and contracting activities of the county for goods, services and construction.

Purchasing Policy

Contact Us

Services Team

Sherrie Ashby Procurement Coordinator

Greg Lulkoski Procurement Coordinator

Jennifer McDaniel Procurement Coordinator

Construction Team

Diana Fye, BAS, NIGP-CPP, CPPB Sr. Procurement Coordinator

Bryan Matus Sr. Procurement Coordinator

Alexis Colbert Procurement Coordinator

Richard Poulin Procurement Coordinator

Commodities Team

Joanie Chiarelli, NIGP-PPA Procurement Coordinator

Kayla Miller Procurement Coordinator

Management

Leigh Daniels, CPPB Purchasing Manager

Jaime Locklear, MPA, NIGP-CPP, CPPO, CPPB Director of Purchasing and Contracts