Purchasing and Contracts
Overview
The St. Johns County Purchasing and Contracts Department conducts the procurement and contracting activities for goods, services, and construction in accordance with the SJC Purchasing Policy, and all applicable laws. Purchasing staff are responsible for facilitating formal and informal procurements, drafting, negotiating, and administering contracts. As well as approving, issuing and maintaining purchase orders, administration of the County’s P-Card Program and disposition of County surplus.
Upcoming Meetings
Meetings
Past
9am
RFP 1796; Appraisals & Appraisal Related Services – Evaluation Meeting
St. Johns County Administration Building; Aviles Conference Room
RFP 1796; Appraisals & Appraisal Related Services – Evaluation Meeting
May 16 | 9am
St. Johns County Administration Building; Aviles Conference Room
500 San Sebastian View
St. Augustine, 32084
9am
RFQ NO. 1783; Porpoise Point Shoreline Stabilization – Evaluation Meeting
St. Johns County Administration Building; Aviles Conference Room
RFQ NO. 1783; Porpoise Point Shoreline Stabilization – Evaluation Meeting
May 14 | 9am
St. Johns County Administration Building; Aviles Conference Room
500 San Sebastian View
St. Augustine, 32084
9am
RFQ 1710; Design-Build Services for Fire Station #23 and Sheriff’s Operation Center – Shortlist Presentations of Technical Proposals and Evalutation Meeting
St. Johns County Administration Building; Training Room
RFQ 1710; Design-Build Services for Fire Station #23 and Sheriff’s Operation Center – Shortlist Presentations of Technical Proposals and Evalutation Meeting
May 10 | 9am
St. Johns County Administration Building; Training Room
500 San Sebastian View
St. Augustine, 32084
The County will hear presentations of Technical Proposals from the three (3) ranked Respondents under this
RFQ. The scores of the presented Technical Proposals shall be announced at the public evaluation meeting to
announce the evaluator scores, the updated total scores, and the final ranking of Respondents. The evaluation
meeting will be conducted in accordance with all applicable provisions of the Florida Sunshine Laws.
Presentation Schedule (Time Slot Determined at Random)
Friday, May 10, 2024
9:00 AM EDST – Auld & White Construction, LLC
10:00 AM EDST – DiMare Construction Co.
Presentations are not open to the public, but will be recorded in accordance with Florida Statute 286.
The recordings of the presentations will be available for public record in accordance with Florida Law.
Public Evaluation Meeting
Friday, May 10, 2024
11:00 AM EDST – Public Evaluation Meeting
Evaluation Meeting Agenda:
Call meeting to order
Public comment – Limited to three minutes per speaker
Explanation of Process
Announcement of Scores and Rankings
Adjourn
If a person decides to appeal any decision made with respect to any matter considered at the meeting, he/she
will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the
proceedings is made, where such record includes the evidence upon which the appeal is made.
NOTICE TO PERSONS NEEDING SPECIAL ACCOMMODATIONS AND TO ALL HEARING-IMPAIRED
PERSONS: In accordance with the Americans with Disabilities Act, persons needing a special accommodation
to participate in the proceedings should contact ADA Coordinator at (904) 209-0652 at the County Administration
Building, 500 San Sebastian View, St. Augustine, Florida 32084. For hearing impaired individuals:
Telecommunication Device for the Deaf (TDD): Florida Relay Service: 1-800-955-8770, no later than 5 days prior
to the date of the meeting.
9am
RFP 1615; Public Engagement Consulting Services – Presentation Meeting
St. Johns County Administration Building; St. Johns Conference Room
RFP 1615; Public Engagement Consulting Services – Presentation Meeting
April 30 | 9am
St. Johns County Administration Building; St. Johns Conference Room
500 San Sebastian View
St. Augustine, 32084
The purpose of the meeting is for County staff to: discuss; finalize individual evaluations; summarize the individual evaluations; and for respondents to answer pre-determined questions for recommendation of award to the Board of County Commissioners. This is a public meeting and will be conducted in accordance with all applicable provisions of the Florida Sunshine Law.
Schedule for Discussions:
Tuesday, April 30, 2024
- 9:00 AM to 9:45 AM – The Merchant Strategy, Inc.
- 10:00 AM to 10:45 AM – The Valerin Group, Inc.
- 11:00 AM to 12:00 PM – Public Meeting to Record Scores and Final Ranking
Evaluation Meeting Agenda:
- Call meeting to order
- Public comment – Limited to three minutes per speaker
- Explanation of Process
- Announcement of Rankings
- Adjourn
If a person decides to appeal any decision made with respect to any matter considered at the meeting, he/she will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which such record includes the evidence upon which the appeal is made.
NOTICE TO PERSONS NEEDING SPECIAL ACCOMMODATIONS AND TO ALL HEARING IMPAIRED PERSONS: In accordance with the Americans with Disabilities Act, persons needing a special accommodation to participate in the proceedings should contact ADA Coordinator at (904) 209-0653 at the Facilities Maintenance Department, 2416 Dobbs Rd, St. Augustine, Florida 32086. For hearing impaired individuals: Telecommunication Device for the Deaf (TDD): Florida Relay Service: 1-800-955-8770, no later than 5 days prior to the date of the meeting
3pm
Public Evaluation Meeting for RFP No: 1615; Public Engagement Consulting Services
St. Johns County Administration Building, Aviles Conference Room
Public Evaluation Meeting for RFP No: 1615; Public Engagement Consulting Services
April 01 | 3pm
St. Johns County Administration Building, Aviles Conference Room
500 San Sebastian View
St. Augustine, 32084
Notice is hereby given that a Public Evaluation Meeting will be held on Monday, April 01, 2024 at 3:00 PM EST at the St. Johns County Administration Building, 500 San Sebastian View, St. Augustine, FL 32084 in the Aviles Conference Room for the purpose of recording the individual evaluators’ rankings, and to announce the lowest overall total which will determine the highest ranked firm, as well as determine whether or not presentations/interviews are necessary to determine final award. Additional information is available from the Designated Point of Contact: Mark Rinberger, Procurement Coordinator
9am
Public Evaluation Meeting for RFP No: 1480; Enterprise Resource Planning (ERP) Solution
St. Johns County Fire Rescue Administration
Public Evaluation Meeting for RFP No: 1480; Enterprise Resource Planning (ERP) Solution
April 01 | 9am
St. Johns County Fire Rescue Administration
3657 Gaines Rd
St. Augustine, 32084
Public Evaluation Meeting
Monday, April 1, 2024
• 9:00 AM – Public Evaluation Meeting
Evaluation Meeting Agenda:
• Call meeting to order
• Public comment – Limited to three minutes per speaker
• Explanation of Process
• Announcement of Scores and Rankings
• Adjourn
If a person decides to appeal any decision made with respect to any matter considered at the meeting, he/she will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, where such record includes the evidence upon which the appeal is made.
NOTICE TO PERSONS NEEDING SPECIAL ACCOMMODATIONS AND TO ALL HEARING-IMPAIRED PERSONS: In accordance with the Americans with Disabilities Act, persons needing a special accommodation to participate in the proceedings should contact ADA Coordinator at (904) 209-0652 at the County Administration Building, 500 San Sebastian View, St. Augustine, Florida 32084. For hearing impaired individuals: Telecommunication Device for the Deaf (TDD): Florida Relay Service: 1-800-955-8770, no later than 5 days prior to the date of the meeting.
Mission Statement
To provide for fair, equitable and competitive procurement, maximize the value of public funds, and to provide safeguards for maintaining a procurement system of quality and integrity.
Doing Business with SJC
The St. Johns County Purchasing and Contracts Department fosters participation by all qualified suppliers for goods, services and construction that may be used by the County. Selling to St. Johns County is not as difficult as you may envision. Some helpful hints to a business interested in selling include:
- The Bid Proposal Form in the Invitation for Bid must be signed by an authorized person with the authority to legally bind the Bidding Firm.
- Written quotations must be signed by an authorized member of the Firm, when required.
- Bid Security must accompany your bid when required by the Invitation to Bid.
- Supporting literature (if required) must accompany bid documents.
- Items must be delivered exactly as bid by awarded Bidder.
- Immediately contact the Purchasing Department to clarify any questions you may have.
Services
Surplus Property Sales
In an effort to maximize the recovery of money invested in County owned surplus property, the County has signed an agreement with Great Expectations Auction Company, LLC. This firm maintains a webpage dedicated to St. Johns County surplus property listings that are available for sale to the public.
SJC Surplus Auctions