Parks & Rec – Event Permits and Applications
Hosting an Event at a Park or Beach?
If your event is at a park or on the beach, you may be required to obtain the necessary permits to meet safety and local rules. The information below will help you determine what is needed to make your event a success.
- Which permits and applications you need
- When to submit them
- How to coordinate with County and public safety staff
- What to know about road closures, loud music, or alcohol
Locations, Venues, and Facilities
Parks Facilities & Beaches
St. Johns County Parks and Recreation offers affordable, year-round spaces for all occasions—birthdays, weddings, meetings, and community events.
For larger gatherings, our athletic facilities are ready for tournaments, leagues, and competitions. Enjoy convenient locations, great amenities, and staff support to make your event a success.
Vilano Beach Town Center, Fishing Pier, or Public Pavilions
Vilano Beach Events
Planning an event in the Vilano Beach Town Center, including the Fishing Pier or public pavilions? Vendors and temporary uses may be allowed to enhance your event, subject to approval through a Regular Review by the North Coastal Design Review Board (NCDRB), compliance with Land Development Code Article III, and approval by St. Johns County Parks and Recreation through an event permit.
To apply, complete the Application for Overlay District Review and the St. Johns County Parks and Recreation Event Permit.
Contact
Jackie Williams Overlay Planner
Permits & Applications
Follow these steps to help make your event safe, organized, and compliant with County requirements.
Public Safety Assistance (PSA) Request – SJSO Notification
Why Submit a Public Safety Application?
A Public Safety Application helps the County plan and coordinate events that may affect traffic, safety, or emergency access—such as road races, large gatherings, or events with alcohol. Submitting the application ensures your event is reviewed for public safety and runs smoothly for everyone.
- Request for Public Safety Assistance (St. Johns County Sheriff’s Office)
Event Road Closure Request – Maintenance of Traffic (MOT) Plan
Submitting a Request for Event Road Closures
Required Documents
The following documents must be included with your request:
- A completed and approved St. Johns County Sheriff’s Office Public Safety Application (PDF)
Complete this step first! - A completed St. Johns County Road Closures/Special Use Permit Application (PDF)
- Your Maintenance of Traffic (MOT) Plan
- Any photos, videos, or audio files related to your event
Creating Your Maintenance of Traffic (MOT) Plan
An MOT Plan is a simple layout that shows how you’ll safely manage traffic and pedestrians during your event. It helps keep everyone—participants, drivers, and spectators—safe while minimizing disruption
How To Create a MOT Plan
- Start with a map or sketch
Mark your event route and any affected roads. You may use Google Maps, FDOT templates, or a hand-drawn map. View Example Map - Add traffic control details
Indicate where signs, cones, and flaggers will be placed. Refer to FDOT Standard Index 600 for proper traffic control setup. - Include your event information
Clearly list the event name, date and time, and a contact person.
Submitting Your Road Closure Request
You can complete your request and submit your documents using one of the following:
- The SJC Connect App
- The SJC Connect website
How to Submit Your Request
To submit a new request, select Requests (wrench icon in the bottom menu), then choose Create a Request.
- Select “Select a Report Type” and choose “Traffic Related Issue”
- Select “Where is the Request?” to record the event location
- You can either:
- Drop a pin on the map to show where your event will take place, or
- Enter the address of where your event will take place
- Select “Back” in the top left corner
- You can either:
- Select “Tell us more details”
- Under Issue Type, select “MOT Plan Review”
- Provide a brief description of your event, including your name, phone number, and email address
- In the Attachment section, upload the following:
- The approved St. Johns County Sheriff’s Office Public Safety Application
- St. Johns County Road Closures/Special Use Permit Application
- Your Maintenance of Traffic (MOT) Plan
- Any photos, videos, or audio files related to your event
- Select Submit
- Do NOT select “Keep this request private” as all Event Road Closures must have a point of contact
Request Review Process
Review Process
Please allow 7–14 business days for your submission to be reviewed.
If revisions are needed or additional information is required, a reviewer will contact you using the email address or phone number you provided.
Event Permitting Contacts
Parks & Rec Events
Maintenance of Traffic Plan Public Works
Public Safety Assistance SJSO
Temporary Use Permit Growth Management
