Parks & Rec – Event Permits and Applications
Hosting an Event at a Park or Beach?
If your event is at a park or on the beach, you may need permits to meet safety and local rules. The information below will help you determine what is needed to make your event a success.
- Which permits and applications you need
- When to submit them
- How to coordinate with County and public safety staff
- What to know about road closures, loud music, or alcohol
Locations, Venues, and Facilities
Parks Facilities & Beaches
St. Johns County Parks and Recreation offers affordable, year-round spaces for all occasions—birthdays, weddings, meetings, and community events.
For larger gatherings, our athletic facilities are ready for tournaments, leagues, and competitions. Enjoy convenient locations, great amenities, and staff support to make your event a success.
Vilano Beach Town Center, Fishing Pier, or Public Pavilions
Vilano Beach Events
Planning an event in the Vilano Beach Town Center, including the Fishing Pier or public pavilions? Vendors and temporary uses may be allowed to enhance your event, subject to approval through a Regular Review by the North Coastal Design Review Board (NCDRB) and compliance with Land Development Code Article III.
To apply complete the Application for Overlay District Review.
Contact
Jackie Williams Overlay Planner
Permits & Applications
Follow these steps to help make your event safe, organized, and compliant with County requirements.
Public Safety Assistance (PSA) Request – SJSO Notification
Why Submit a Public Safety Application?
A Public Safety Application helps the County plan and coordinate events that may affect traffic, safety, or emergency access—such as road races, large gatherings, or events with alcohol. Submitting the application ensures your event is reviewed for public safety and runs smoothly for everyone.
- Request for Public Safety Assistance (St. Johns County Sheriff’s Office)
Event Road Closures – Submit Maintenance of Traffic (MOT) Plan
Will Your Event Affect Roads or Sidewalks?
If you’re organizing a parade, 5K, fun run, street fair, or any event that affects roads or sidewalks in St. Johns County, you’ll need to submit a Maintenance of Traffic (MOT) Plan.
An MOT Plan is a simple layout that shows how you’ll safely manage traffic and pedestrians during your event. It helps keep everyone—participants, drivers, and spectators—safe while minimizing disruption.
Determine MOT Details
Include the following in your MOT Plan
- Event route or location – Show where the event will take place and which roads or sidewalks will be used or closed.
- Traffic control setup – Include signs, cones, barricades, flaggers, and any detours or lane closures.
- Timing – List the date and time of the event, including setup and breakdown periods.
- Contact info – Provide the name and phone number of the event coordinator or traffic supervisor.
Create Your MOT Plan
- Start with a map or sketch – Mark the event route and any affected roads. You can use Google Maps, FDOT templates, or even hand-draw it. Map Example
- Add traffic control details – Show where signs, cones, and flaggers will go. Use FDOT Standard Index 600 for guidance.
- Include your event info – Add the name of the event, date/time, and contact person.
- Wait for approval before your event – County staff will review your plan and let you know if any changes are needed.
Submit Your Application and MOT Plan for Review
To begin the review process, follow these steps using the SJC Connect App or its online portal.
1. Access the SJC Connect Platform
2. Submit a New Request
- Open the app or website
- Click the “Submit a Request” icon
3. Step-by-Step Submission Guide
Step 1: Select Report Type
- Choose “Traffic Related Issue” from the list of report types
Step 2: Location of Request
- Drop a pin on the map to indicate where your event will take place
Step 3: Provide Event Details
- Under “Issue Type”, select “MOT Plan Review”
- Enter a brief description of your event
- Include contact information (name, phone number, and email)
Step 4: Upload Supporting Documents
- Attach your MOT plan
- Include your event application and your approved public safety application from SJSO
- You may also upload photos, videos, or audio files if relevant
Step 5: Submit
- Click the “Submit” button to complete your request
4. Review Timeline
- Please allow 7–14 business days for your submission to be reviewed
- If revisions are needed or additional information is required, a reviewer will contact you using the email or phone number you provided
Event Permitting Contacts
Parks & Rec Events
Maintenance of Traffic Plan Public Works
E:TBD
Public Safety Assistance SJSO
Temporary Use Permit Growth Management
